Employee attendance sheet software

Here are the essential features of our free employee attendance tracking solution:. An Excel-based Employee Attendance Tracker needs to be light and easy to use. As a result, we avoid adding unnecessary information and deliver a neat solution that saves you time and energy.

Check out the following steps to configure your Employee Attendance Tracker and start using it. That's it! You're ready to manage working days, vacations, and special leaves for all employees. Download the Attendance Tracker Excel Template. Download the Attendance Tracker Excel Template The workplace is changing rapidly, and your team needs to be able to adapt quickly. You'll also get to mark your non-working days such as public holidays and weekend or other non-working days by adding H or writing "h" in the appropriate template slots.

Each time you note an employee was on sick leave, personal leave, or vacation, the counter automatically counts the totals per individual employee these statistics are available under each employee row in the table.

To count with the available days for sick leave and vacation for an employee for next month, simply copy and paste the days left for sick leave and vacation from the previous month e. Continue this pattern for each subsequent month.

For example, you and your team will know not to assign a project or task to Lisa Johnson from May 15th to May 25th because you'll be able to see that she is on vacation during this time.

In the same line, you'll be able to reconsider scheduling a project deadline for May 4th, because you'll know that the company will have that day off due to a public holiday. Visitor and appointment tracker templates let you track the casual visitors and official appointees such as clients that enter your company. Specify the names of the visitors, who they came to see, the purpose of their visit, the date of their visit, as well as when they entered and left the company building.

This template is great when your company has occasional or frequent casual visitors such as the family members of employees , and you want to track who and when has entered the company building. The Appointment Sign-In Template lets you track the visitors that have official appointments with the employees in your company, such as job interviewees and clients.

Specify the name of attendees, who they came to see, the purpose of their appointment, as well as their appointment dates and times.

This template is great when your company works and consults with clients, so you want to track their appointments. When it comes to the best ways to track employee attendance , tracking attendance by using templates is simple and easy. Namely, tracking attendance with a template is suitable only if your company has a smaller number of employees, so you can easily track and manually add correct information for everyone.

However, perhaps your company has the policy to measure sick leave, personal leave, or vacation time in hours , instead of days. And, perhaps you want more detailed insights into the activities, tasks, and assignments your employees actually engage in while attending work. In such a case, using a time tracking tool that allows the automating tracking of attendance for your team through different projects is the best solution.

Clockify is a time tracking software that allows you to easily track time on all company-related "projects", including work attendance, break time per day, but also absent days caused by sick leave, personal leave, or vacations.

Here's how. To track employee attendance in the easiest way with Clockify, simply invite your team to your company workspace, and provide instructions:. Each time an employee arrives at the office or sits down in front of the computer to work from home , he or she should start the timer on the Time Tracking page of the app.

As an alternative, employees can add the time they worked on manually, after they are done with work for the day. Apart from this simple clock-in, clock-out approach , you can also use Clockify to track the tasks and activities your employees engage in while at work.

If you're working on multiple work projects, define separate Clockify projects for them, and instruct employees to select and track time on these projects when working on them. To have employees track their breaks, simply define a project called "Breaks" and have employees track the time they spend on short breaks or on lunch breaks. Once you define a couple of projects, your employees will also be able to log their hours in a simple timesheet.

To streamline your workflow, you can also add specific tasks to projects, write descriptions for each time entry, define tags to specify the type of task being worked on, and more. Later on, you can go to the Reports of the app and see at a glance who worked when, for how long, and on what. You may find the Weekly Report especially useful, as it shows you a simple and easy-to-read breakdown of the times your employees were at work on a weekly basis.

Apart from tracking attendance, you can also easily track absence with Clockify, by creating several suitable projects for this and then having employees track time on them. For starters, you can follow the outline of the listed attendance tracking templates, and create and name separate projects for "Sick Leave", "Vacations", "Personal Leave".

Or, depending on the time-off policy and workflow of your company, you can expand on this basic time off data, and have employees track time for "Half-days", "Family Leave", "Unpaid Leave", "Personal Time", and more. However you choose to track employee time off, you'll easily be able to create projects for each type of leave in a couple of clicks. If the regular workday in your company is 8 hours, then you should instruct employees to add 8 hours for time off as well.

Later on, you'll be able to view and analyze employee absence in the Reports Section of the app, and even compare absences with attendance, if you choose to view a report of all your Clockify projects at once. Why keep track of employee attendance Keeping employee attendance records at work helps both remote and office-based companies identify and address a number of matters: Identify any attendance-related issues in your company Reduce absenteeism Improve employee productivity and morale through accurate and timely time-off requests and approvals Make it easier to schedule vacations on the whole Embrace working remotely Ensure employees are paid on time Analyze employee productivity to make better scheduling decisions Analyze employee productivity to make better hiring decisions Tracking attendance is also useful when you want to compare employee attendance with the time employees spend on sick leave, personal leave, or vacations.

Generally, the number and the type of leaves varies according to the industry, the employer, and the state in which an employee is located. To know more about Casual Leave click here.

Select CL if the employee has opted for Casual Leave. ML stands for Maternity Leave. NH stands for National Holiday. This includes the local holiday of the state or country. FH stands for Festive Holiday. These are holidays during festivals. Festive holidays depend on the country. TR stands for training. Mark TR if the employee is under the training period. Every Sunday is marked blue. In the end, columnar total displays the daily strength of the company based on markings. If you miss marking, there can be a mistake in counting.

It shows the total number of employees present on that particular date. It only changes the second argument of the formula to count that particular abbreviation from the attendance sheet.

Just select the attendance daily and your monthly attendance report is ready at the end of the month. There are two ready-to-use printable employee attendance formats. Click in the image to view and click on the button to download the pdf file. Printable PDF. Dual Attendance is for those companies who record attendance of their employees twice a day.

Usually, it is done once in the morning and once later in the evening. Moreover, such attendance is common in the Sales Industry where the salesperson has to report twice. You can also print these printables with pre-printed employee names.

Hence, to do so, click here to download the Printable Employee Attendance excel sheet. If you have any queries please share in the comment section below. I will be more than happy to assist you. Overtime is based on hours and hence you can record the data of such employees in Timesheets.

For more information on Absenteeism click here. Absent Rate is the percentage of employees on leave due to any reason against the total strength during a particular period. The formula is the total number of days lost divided by employee strength multiplied by the average number of working days per employee multiply by Use our simple and easy Absent Rate Calculator in Excel. Employee Overtime Percentage is the percentage of overtime hours against the regular hours of a company for a particular period.

You can our ready-to-use Overtime Percentage Calculator. Usually, 9 to 15 sick leaves are allowed per year. Whereas Student Attendance is for measuring the regularity of the student attending the class for any educational institutions.

Yes, the Attendance sheet marks the present and absence of the employees whereas the timesheet records in and out timings for each employee.